Key Responsibilities:

  • Arrange and support the organisation of Governance Committee meetings.
  • Assist committee coordinators with meeting preparation and the commissioning of required papers.
  • Use work-flow tools to prepare, manage, and distribute meeting documentation.
  • Prepare agendas and draft minutes for committee meetings.
  • Circulate minutes for review and manage follow-up actions.
  • Manage committee-related calendars, including meeting dates and key deadlines.
  • Handle company secretarial administrative duties as needed.
  • Maintain accurate records of committee membership and assist in periodic self-assessments.
  • Provide documentation for internal and external audits and regulatory submissions.
  • Act as the main point of contact for queries from committee members, governance stakeholders, and other functions.

Requirements:

  • Strong organisational skills with an eye for detail.
  • Experience in committee or governance administration within a financial services or investment banking environment.
  • Excellent written and verbal communication skills.
  • Proficiency in using work flow and document management tools.
  • Ability to manage multiple tasks, prioritise, and work under tight deadlines.
  • Familiarity with company secretarial or governance duties is advantageous.
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